At Hapaweb, we provide website development services and all our hosting comes with the default WebMail emailing applications. While this means no additional monthly or yearly email client charges for our customers, we prefer they rather sign up for Google Workspace ( Disclaimer – we are a Google Partner). The table below (courtesy infiflex.com) provides enough reasons why Google Workspace is way superior to WebMail.
| Point of Difference | Web-Mail Server | Google Suite |
| Space Provided | Depends on the service provider | 30 GB (Free) + Additional storage of up to 30 TB (Chargeable) for Business or Enterprise: Unlimited Storage for 5 users and Higher. |
| Attachable File Space | 10-25 MB | 25 MB |
| Real-Time Communication | NA | 2000 Internal Recipient 500 External Recipient. Hangout Chat. Case Study: Surya Roshni Limited Hangout Meet. |
| MDM Service | NA | Yes |
| Mobility and Sync | NA | Yes |
| Uptime | NA | 99.90% |
| Admin Console + Security Features | Master Control Panel to create/delete email ids | Complete Control over the Domain and Users |
| Disaster Recovery System | No | Yes |
| Cloud Platform | Yes | Yes |
| Socializing | No | Administrators can enable the Google+ feature to enhance the social connections between business professionals. |
| Real-time Collaboration | NA | Docs, Sheet, Sites, Slides, and forms. (Pre Installed<Apps) |
| Availability Third-Party tools | NA | Many Tools |
| Support Availability | Telephonic and Email Support from the service provider | From both Google Side as well as Partner Side |
| SLA | NA. | Yes. |
| Flexibility | Yes. | Yes. |
| Customizability | Yes. | Yes. |
| Backup | Can retrieve deleted messages for up to 14 days. | Google Vault, Unlimited Storage + Indefinite |
| Spam Filter | Yes | Domain Black Listing, Email Blacklisting |
| Cloud Platform | NA | Google Cloud Platform |
| Protocols Supported | IMAP & POP Supported (SSL & TLS) | IMAP & POP Supported (SSL & TLS) |
| API Integration | NA | Yes |
| Smart Compose | NA | Yes |
| Mailbox Delegation | NA | Yes |
| SSO for other Applications | NA | Yes |
| SPF, DKIM & DMARC | Yes | Yes |
| Data Center and Server Options | Limited | 32 Data centers and above 2.5 million servers |
| Drive for Teams | NA | Yes |
| 1 to 1 or Group Chats | NA | Yes |
| Integration with Video Conferencing Tool | NA | Yes |
| Calendar Delegation | NA | Yes |
| Address Book | NA | Yes |
