How to Schedule and conduct Meetings in Microsoft Teams

How to Schedule and conduct Meetings in Microsoft Teams

Meetings are the backbone of team success, keeping leaders informed and team members engaged. Microsoft Teams, with its user-friendly interface, proves to be an invaluable tool for scheduling meetings effortlessly. In this guide, inspired by Marin Sigue’s insights, we’ll explore how to schedule a meeting using Microsoft Teams on both desktop/web and mobile apps.

How to Schedule a Meeting in Microsoft Teams on the Desktop or Web App

Ensure you have Microsoft Teams installed on your Windows 10/11 PC or Mac, or simply log in to the Teams web app. Here are three methods to schedule a meeting:

Via Calendar:

  • Navigate to the Calendar on the left-hand panel.
  • Click “New meeting” in the upper-right corner or choose a date and time on the calendar.
  • Fill in meeting details like title, attendees, and date/time.
  • Optionally, add more information in the editor box.
  • Click “Save” to schedule the meeting, and attendees will receive an email notification.

Through Channel:

  • Go to the Teams tab on the left-side panel.
  • Select the team where you want to schedule a meeting.
  • Inside the team, go to the General channel or choose a specific channel.
  • Click the drop-down arrow next to the Meet button and choose “Schedule a meeting.”
  • Complete the New Meeting form and click “Send” to notify the channel members.

Via Chat Conversation:

  • In a chat box, click on the conversation where you want to schedule a meeting.
  • Select the “Schedule a meeting” icon below the message text field.
  • The New Meeting form will open with required attendees pre-filled.
  • Schedule the meeting and join it via phone or desktop on the set date.

Note: The third method is available in paid subscriptions and within your organization.

How to Schedule a Meeting in Microsoft Teams Mobile App

Whether you’re using a free or paid version, scheduling a meeting on the Microsoft Teams mobile app is straightforward:

  • Launch the app and go to the Calendar tab at the bottom.
  • Tap the “+” icon to open the New Meeting form.
  • Create a title, add participants, set date/time, and enter additional details if needed.
  • Tap the checkmark in the top-right corner to finish scheduling.

Pro Tip: Microsoft Teams mobile app ensures you can schedule meetings on-the-go.

Can I Invite External Participants to a Teams Meeting?

Absolutely! Include people outside your organization by adding their email addresses to the attendee list. They will receive an email with all the meeting details.

Scheduling meetings is just one of Microsoft Teams’ many functionalities, making it a must-have tool for remote collaboration. Stay connected, share files, and create groups effortlessly with Microsoft Teams.

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